Office & Team Assistant (all genders) - Part-Time

About us

At GotPhoto, we are freeing photographers to be more successful.

Through our platforms GotPhoto.com and fotograf.de, we help professional photographers simplify and transform the way they work — from photo management and client communication to ordering and payment processing. Our end-to-end workflow and e-commerce solution gives photographers more time to focus on what matters most: being behind the lens.

Since 2012, we’ve built a sustainable and profitable business driven by entrepreneurial spirit, innovation, and a deep understanding of photographers’ everyday challenges. Today, thousands of photographers trust our software , creating their own success stories along the way.

As the leading e-commerce engine for professional volume photographers and a business backed by EQT, one of the world’s leading private equity firms, we’re powered by a team of 150+ talented and international people building technology that simplifies photographers’ everyday work and helps them focus on capturing meaningful moments.

Join us on our journey to empower photographers like never before.

Do you love bringing structure to chaos and keeping things running smoothly? Are you looking for a part-time role where you can split your talents between shaping a welcoming office environment and acting as a trusted right hand to our CEO-office?

At GotPhoto, we are transforming a highly manual industry—Volume Photography—into a seamless digital experience. As our Office & Team Assistant, you act as an operational self-starter who loves variety: from ensuring our physical space looks pristine and managing our product returns process, to keeping our CEO-office's calendar and team perfectly organized. If you are proactive, deeply structured, and love a hands-on environment where your work has a daily visible impact, let’s talk!

What You Will Do

• Champion our Office Environment: Take absolute ownership of the morning look and feel of our Berlin workspace; manage physical tidiness, keep standard office areas organized.

• Streamline the Returns Lifecycle: Manage the daily incoming logistics and inventory for package returns, ensuring items are processed, tracked via Excel, and organized within a tight daily window.

• Empower our CEO-office: Act as the strategic time manager for our CEO-office; proactively handle calendar scheduling, coordinate travel itineraries, and shield them from scheduling conflicts or double-bookings.

• Build a Vibrant Workplace Culture: Partner closely with the People Team to create an organized, positive atmosphere where employees and visitors love to spend their time.

What You Bring

Experience

• The Operational Core: You have a background in Office Management, Team Assistance, or a deeply customer-centric environment such as a premium hotel reception or hospitality desk.

• Fast-Paced Fluency: You have previously worked in environments that required handling physical tasks alongside digital coordination seamlessly.

• SaaS or Tech Exposure: Experience working in a dynamic, international startup or scale-up ecosystem is a plus.

Skills

• Tool Proficiency: You are fully literate in Google Workspace (especially Google Calendar) and comfortable managing spreadsheets in Microsoft Excel.

• Flawless Communication: You possess strong, clear verbal and written communication skills in English and German.

• Organizational Brilliance: You know how to prioritize incoming tasks dynamically, keeping logistical data organized while simultaneously managing executive travel requests.

Mindset

• Hands-on & Proactive: You don't wait for a manual; you see what needs to be fixed, tidied, or adjusted and you take immediate care of it.

• Deeply Autonomous: You enjoy having ownership over your domain, working independently to hit daily operational goals.

• High Trust & Discretion: You possess the professional maturity and discretion required when handling executive logistics and collaborating directly with C-level leadership.

Why You’ll Love Life at GotPhoto

• Recharge & Unwind: We value your downtime. You start with 26 days of leave, plus we love to top that up with additional discretionary "X-days" to make sure you’re truly rested.

• Multicultural & Inclusive Team: We thrive on diverse perspectives. Our international team fosters a culture of mutual respect and professional exchange, ensuring that fresh ideas and tolerance are at the heart of everything we build together.

• Fuel Your Growth: We’re big on learning. You’ll get a dedicated education budget to explore new ideas and grow professionally.

• Exclusive Employee Discounts: Get more for your money with access to the "Benefits at Work" platform, offering significant discounts on top global brands.

• Your Benefits, Your Choice: Through Probonio, you get a monthly budget to spend on what matters to you—whether that’s your public transport pass or other flexible perks that fit your lifestyle.

What Matters to Us

Research shows that candidates from underrepresented backgrounds may refrain from applying for positions if they feel they don't meet all qualifications. We strongly encourage you to apply if you’re interested: we're excited to discover how your distinctive experience can enhance our team!

We work as one team. Wherever you come from. However, you identify. We believe in equal opportunities.

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