Resume example · Last updated October 2026
Free administrative assistant resume example
Create an administrative assistant resume that proves you keep the office running smoothly. Our ATS-friendly templates highlight your calendar, communication, and systems expertise — trusted by executive teams across every industry.
EA for 3 directors. <2% calendar conflicts, 40 trips/year, Concur cycle 12 → 6 days.
Free includes 1 resume, a watermark-free PDF, and a standard portfolio. Pro unlocks unlimited resumes, unlimited ATS scoring, cover letters, academic CVs, and Pro portfolio themes.
Example administrative assistant resume
Readable example · not a screenshot
Jamie Ortiz
Executive Assistant
Miami, FL · jamie.ortiz@email.com
Summary
EA for 3 directors. <2% calendar conflicts, 40 trips/year, Concur cycle 12 → 6 days.
Skills
Experience
Executive Assistant · Solara Medical Group · 2020 — Present
- Calendars for 3 directors; <2% double-books in 12 months.
- 40+ trips/year; tickets 8% under benchmark.
- 25 Concur reports/month; cycle 12 days → 6.
Education
A.S. Office Administration — Miami Dade College, 2019
Use this as HTML you can copy — then open the builder. Role page →
ATS keywords for administrative assistants
- calendar
- expense reports
- travel
- Microsoft Outlook
- minutes
- vendor
- scheduling
- Excel
- confidential
- office operations
- SAP Concur
- phone
Bullet formulas (bad → good)
Skip: Managed calendars.
Write: Owned calendars for 3 directors; <2% double-books in 12 months.
Skip: Travel.
Write: Booked 40+ trips/year; average ticket 8% under prior-year benchmark.
Skip: Expenses.
Write: Processed 25 Concur reports/month; reimbursement cycle 12 days → 6.
Skip: Phones.
Write: Front desk coverage 20 hrs/week; visitor wait under 4 minutes.
Skip: Minutes.
Write: Distributed leadership minutes within 4 hours of each Monday meeting.
Skip: Vendors.
Write: Consolidated office supply vendors; annual spend −$7.4k.
What to skip for this role
- Photo
- Duties with no volume
- Typing WPM unless asked
Recommended templates
Before you apply, use our free ATS resume scanner to check your resume against the job description. One scan is free; unlimited scans are Pro.
Related guide: How to list skills on a resume
FAQs
- Length?
- One page.
- Photo?
- No for US offices.
- GPA?
- Skip.
- GitHub?
- No.
- Software?
- Outlook, Excel, Concur, Zoom — list what you actually use.
- Projects vs jobs?
- Support jobs with volume metrics.
Related roles
Free to start
Build your resume
Start from this administrative assistant example. Free includes 1 resume and PDF. Free includes 1 resume. Pro adds unlimited versions and ATS scoring.